How to Share Large Google Drive Files and Docs with Another Account

In the modern era, sending big files with large attachments through email is becoming the most common situation. In fact, with new technologies, the file size has been growing, especially for music, video, audio, and other media files. Even the most email services can host and keep multiple emails in gigabytes (GB). Therefore, in the upcoming section, we are going to explain a step-by-step procedure on how to share large Google Drive files, manually as well as automatically. Before moving further, let us know when and why you need to share large files with others.

When, Why & How to Share Large Google Drive Files?

Gmail has been configured to attach and send files up to 25 MB within a single email. As such, the scenario where large files to be attached and shared in the email. More secure email servers that are limited to accepting the file size to an extent depends on configuration, however there is no limit as per email standards.

Eventually, Gmail now allows the user to send files, documents, pictures, videos up to 10 GB in size as an attachment through integration with Google Drive. It is the most popular file storage service developed by Google. Now, users can transfer large files (Google Drive) by email in Gmail, which is almost simple as attaching them.

How to Use Google Drive to Share Files and Folders?

There are following steps that will help to send large files through Google Drive. Please have a look:

• • Login to Gmail account and click on Compose to send the new emails.
  • Then, Click on Insert files using Drive icon (Google Drive icon) beside the Send button.

• • Under the Insert files using Drive (Google Drive) icon, choice between one of two options: Drive link (link to open a specific file in Google Drive) or Attachment (attach a file in email itself).

Note: You can only attach a file up to 25 MB as link to Google Drive. If you have huge files, then the next method is on how to share big files on Google Drive automatically.

• When inserting the attachments, you have 2 different options:

1. If some files get uploaded to Google Drive, or any file is shared with you, select them from My Drive or also Shared with Me tabs. In fact, you can send more than one file in one email by holding Ctrl key or Shift key when selecting. Then, click Insert to add all attachments or links to an email.
2. If files are available on your local system (not yet uploaded), navigate to Upload tab. Drag all files to a page or tap Select files from your system. You can decide and send every file in one email by holding Ctrl or Shift key when selecting. After choosing all files, click Upload to start the uploading and add all attachments or links to a particular email.

• If multiple files that you have added to email are not yet been shared with email’s receipt in Google Drive, Gmail will display the following message after choosing Send button to deliver an email:

• Change permissions of all shared files (attachments) on Google Drive by selecting one of the following options:

1. Can view: Anyone with a corresponding link can view but cannot edit or comment.
2. Can comment: Anyone with a link can view and comment but unable to edit.
3. Can edit: Anyone with associate link can edit, view, and comment.

For all restrictive permissions (for e.g. with mail recipients instead of everyone), click More options, and choose Recipients of this email. Perform the above steps with how would you like the files are based on the permissions. Notify that this option requires mail recipients to have Google account before opening files.

• Choose Share & send option to send emails

Note: You can also send a mail without setting all permissions by clicking Send without sharing option. But you can manually edit all the permissions later, otherwise recipients will not able to open all the files.

What Are the Hurdles You Are Going to Face?

Since we already stated that with above steps you won’t be able to transfer files with extra large space, also you might not get the accurate results. There are chances that manual steps might attain some sort of errors or if user is naive, it might be hard to follow up the steps correctly.

Then How to Share Large Google Drive Files Safely?

There is another solution for huge data to share files from one Google Drive to another using Google Drive Migration tool to accomplish the task. With this utility, users can easily share Google Drive files with other Google Drive accounts without any data loss. Also, user gets additional features with the tool, like Incremental Migration, Pause/Resume facility, migrate data via Admin or User Accounts and many more.

Final Words

Now, it has become very common among users to transfer huge files and documents in Google Drive accounts. So, in this blog, we have discussed the manual approach on how to share large Google Drive files to another account. But, this process is quite lengthy, and it consumes a lot of time. Moreover, there could be a possibility of data loss or any other issues. Therefore, to overcome these problems, simply make use of an automated tool as described in this blog.